HOW TO USE MAIL MERGE IN WORD

Mail Merge of Microsoft Windows can save lot of you time if you want to create a form letter for your customers or this is one of the task that must complete in your work.

Mail Merge is used when you want to create set of documents or a form letter that is sent to many customers. For example you want to create a form letter which has the same information except from the name of the customers. You can personalize each letter to addrees each customer by name.

Before start if you have lot of customers or email address it's preferred to create a separate Excel with the specific details.

Are you ready to start?

Open in your Word the Form Letter that you want to sent in your customers.
From the Menu Bar go in Tab Mailiing and click on Start Mail Merge.
Select Step-by-Step Mail Merge Wizard.

It will open a new section from the left side.
In Select Document Type kepp the default option (Letter) for the specific Example. You can use and othe options as Email messages,Labels,Evnelopes and so on.
Go in the bottom and click Next :Starting Document.

In Select Starting Document use the default option <Use the current document>
Go again in bottom and click Next:Select Recipients.

In Select Recipients use the default option <Use an existing list>.
In Use an existing List click Browse.
Find your Excel file with your customers and click Open.
Click OK

And again OK.

Go in the bottom and click Next : Write Your Letter

Before proccedd select the area from your Document that you want to copy the addreess of your customer name or email address or anything else.

In Write your letter click More Items.
Select the first field Name and click Insert.
You will see that in the selected area will be change as <<Name>>. This is the area that will copy the data from the field.
Click Close

Clcik again More Items aNd Do the same for any other field that you have to insert.
When you finish click Close, Go in the right bottom side and click Preview Your letters.

Check that the selected Areas which insert the field preview the data from the Excel.

When verify tha all is ok go in the bottom and clcik Complete the merge.

Click Edit Individual Letters.

Base on the customers that you have in the Excel the Word will be create x Pages with the same Letter and different data in the selected area that you inserted.
Click Save and you are Ready.

You can save lot of time when you work with Form Letters or want to send multiple emails in the customers with specific Email Template.

That's it for now. Let's have nice weekend and i will be back in 8 days with new articles.

If you have any question or idea write your comments here in Google+ or Twitter.

Comments

Intel announces the first 14 nanometre processor

At the Computex conference in Taipei, chipmaker Intel has revealed a fanless mobile PC reference design using the first of its next-generation 14nm "Broadwell" processors. The 2 in 1 pictured here is a 12.5" screen that is just 7.2 mm thick with keyboard detached and weighs 670 grams. The Surface Pro 3 – for comparison – is 9.1 mm thick and weighs 800 grams. It includes a media dock that provides additional cooling for a burst of performance. The next-generation chip is purpose-built for 2 in 1s and will hit the market later in 2014 . Called the Intel Core M, it will be the most energy-efficient Intel Core processor in the company's history with power usage cut by up to 45 percent, resulting in 60 percent less heat. The majority of designs based on this new chip are expected to be fanless, with up to 32 hours of battery life, offering both a lightning-fast tablet and razor-thin laptop. Intel is also delivering innovation and performance for the ...

Laser gun is deployed and operational on U.S. Navy warship

After several years of research and testing, the U.S. Navy has introduced a new laser gun designed to protect ships without using ammunition. Another entry on our timeline is now a reality as the U.S. Navy has authorised the first operational use of a laser weapon. This new hi-tech system – known as the Laser Weapon System (LaWS) – is designed to serve as a form of defence against drones and other small flying vehicles or small-boat enemies including suicide attackers. It is highly accurate, able to hit objects moving at up to 300 mph (480 km/h). The LaWS fires a solid-state infrared beam with two modes: high output to destroy a target, and low output for optical "dazzling", warning shots or to cripple a potential attacker. Among the advantages of this device versus projectile weapons is the low cost per shot, as each firing of the weapon requires only minimal cost for generating the energetic pulse; by contrast ordnance for projectile weapons must be des...

Uber, Google and other tech employees form Coalition of Black Excellence

When black employee resource groups from a variety of tech companies come together, black magic happens. More specifically, black excellence happens. The Coalition of Black Excellence Week, spearheaded by Uber Litigation Counsel Angela Johnson in collaboration with black ERGs from over 40 tech companies like Facebook, Google, eBay, Lyft and Microsoft, kicks off this Monday in the San Francisco Yay (Bay) Area. The idea for CBE Week came in part from Johnson’s experiences living in Washington D.C., and being able to attend events put on by the Congressional Black Caucus, she told me at Uber’s headquarters this week. “When I moved out to the Bay Area, I really wished there were similar types of experiences for tech,” Johnson said. “And I thought if we could bring together different black ERGs, or diversity and inclusion committees, or people who were interested in some of the issues the black community is passionate about, a lot of positive change and impact could come from that....

Oculus’ New $99 Samsung Gear VR Makes Serious Virtual Reality Affordable

At half the price of its last mobile VR headset, the new $99 Oculus-made Samsung Gear VR is cheap enough to unlock virtual reality for the mainstream. Revealed today at the Oculus Connect conference, it works with the whole 2015 line of Samsung Smartphones including the Note 5, S6, S6 Edge, and S6 Edge+. It will ship in November in time for Black Friday. Compared to the $199 previous Gear VRs that only worked with fewer phones, this headset will be a lot more accessible. The new Gear VR is 22% lighter, making it more comfortable to wear. The trackpad on the temple of the headset also now has a tactile directional pad on it so your finger will know where it’s touching. The previous Gear VRs had a smooth trackpad and sometimes it was to tough to know if you were touching it or just the unsensitive shell of the headset when you couldn’t see for yourself. There’s also a new Gear VR Gamepad which all the Oculus Connect conference attendees will get for free. It features an...

C++ Question!!

Come and submit your answers here. Pls visit the link for correct answer: http://www.orianaitsolutions.com/tuton_question-of-day

Exciting Technology

Search This Blog