HOW TO USE MAIL MERGE IN WORD

Mail Merge of Microsoft Windows can save lot of you time if you want to create a form letter for your customers or this is one of the task that must complete in your work.

Mail Merge is used when you want to create set of documents or a form letter that is sent to many customers. For example you want to create a form letter which has the same information except from the name of the customers. You can personalize each letter to addrees each customer by name.

Before start if you have lot of customers or email address it's preferred to create a separate Excel with the specific details.

Are you ready to start?

Open in your Word the Form Letter that you want to sent in your customers.
From the Menu Bar go in Tab Mailiing and click on Start Mail Merge.
Select Step-by-Step Mail Merge Wizard.

It will open a new section from the left side.
In Select Document Type kepp the default option (Letter) for the specific Example. You can use and othe options as Email messages,Labels,Evnelopes and so on.
Go in the bottom and click Next :Starting Document.

In Select Starting Document use the default option <Use the current document>
Go again in bottom and click Next:Select Recipients.

In Select Recipients use the default option <Use an existing list>.
In Use an existing List click Browse.
Find your Excel file with your customers and click Open.
Click OK

And again OK.

Go in the bottom and click Next : Write Your Letter

Before proccedd select the area from your Document that you want to copy the addreess of your customer name or email address or anything else.

In Write your letter click More Items.
Select the first field Name and click Insert.
You will see that in the selected area will be change as <<Name>>. This is the area that will copy the data from the field.
Click Close

Clcik again More Items aNd Do the same for any other field that you have to insert.
When you finish click Close, Go in the right bottom side and click Preview Your letters.

Check that the selected Areas which insert the field preview the data from the Excel.

When verify tha all is ok go in the bottom and clcik Complete the merge.

Click Edit Individual Letters.

Base on the customers that you have in the Excel the Word will be create x Pages with the same Letter and different data in the selected area that you inserted.
Click Save and you are Ready.

You can save lot of time when you work with Form Letters or want to send multiple emails in the customers with specific Email Template.

That's it for now. Let's have nice weekend and i will be back in 8 days with new articles.

If you have any question or idea write your comments here in Google+ or Twitter.

Comments

How ad-free subscriptions could solve Facebook

At the core of Facebook’s “well-being” problem is that its business is directly coupled with total time spent on its apps. The more hours you pass on the social network, the more ads you see and click, the more money it earns. That puts its plan to make using Facebook healthier at odds with its finances, restricting how far it’s willing to go to protect us from the harms of over use. The advertising-supported model comes with some big benefits, though. Facebook CEO Mark Zuckerberg has repeatedly said that “We will always keep Facebook a free service for everyone.” Ads lets Facebook remain free for those who don’t want to pay, and more importantly, for those around the world who couldn’t afford to. Ads pay for Facebook to keep the lights on, research and develop new technologies, and profit handsomely in a way that attracts top talent and further investment. More affluent users with more buying power in markets like the US, UK, and Canada command higher ad prices, effectively...

job

http://TheWeeklyJob.com/?id=147500

Facebook ‘Class Action’ Privacy Lawsuit Moves To Austrian Supreme Court

A privacy lawsuit filed against Facebook last year by Viennese lawyer and data privacy activist Max Schrems has moved up to Austria’s Supreme Court which will rule on whether the suit can be treated as a class action. When Schrems kicked off the suit, back in July 2014, he invited adult non-commercial Facebook users located anywhere outside the U.S. and Canada to join the suit for free — and tens of thousands of people quickly took up the invitation. The legal action focuses on multiple areas where the plaintiffs argue Facebook has been violating EU data protection laws, such as the absence of effective consent to many types of data use; the tracking of Internet users through external websites; and the monitoring and analysis of users via big data systems. Facebook’s participation in the NSA’s PRISM surveillance program is also part of the complaint. In July the case suffered a setback when an Austrian regional co...

Best Web Design Company in Pondicherry

#Technology has two faces. We all feel it, but sometimes can’t find words to describe it. #Ebooks are the best example to show the 0-1 nature of emotions the #technology evokes. #itwhere provide a #Best #solutions to #Growyourbusiness feel free to drop a #Mail info@itwheretech.co.in www.itwheretech.co.in

The EHang 184 Is A Human-Sized Drone Taking Off At CES

We’ve seen some pretty cool stuff on day 1 of CES 2016, but probably nothing more eye-catching than the EHang 184, a human-sized drone built by the Chinese UAV company EHang . Yes you heard right — a giant autonomous drone that fits a human. It’s basically what you would expect to see if someone shrunk you down to the size of a LEGO and stuck you next to a DJI Inspire. Except no one was shrunk, and the giant flying machine was sitting smack in the middle of the CES drone section. EHang, which was founded in 2014 and has raised about $50M in venture fundingto date, was pretty gung-ho about telling everyone at CES that the 184 was the future of personal transport. And for the most part, people were too in awe to question them. But the reality is that the company probably was using the 184 as more of a marketing tool for their standard-sized drones like the Ghost . Not that we’re saying that the 184 will never be a real thing, just that it probably isn’t co...

Exciting Technology

Search This Blog